Florida Community Association Manager Practice Exam

In the absence of a posting area, how must the board notify members of meetings?

1. Email and phone calls

2. Mail or deliver a notice

3. Publish in the local newspaper

4. Post on the official website

The correct answer is: Mail or deliver a notice

The correct approach for notifying members of meetings in the absence of a posting area is to mail or deliver a notice to them. This method ensures that all members receive direct communication regarding the meeting details, such as time, location, and agenda. It complies with the governing documents and Florida statutes, which often require that members be adequately informed about meetings to promote transparency and encourage participation. Using methods like email and phone calls can be less reliable, as not all members may have access to these forms of communication, or they might not check them regularly. Although publishing in a local newspaper or posting on an official website can reach a broader audience, they may not guarantee that all members receive timely and direct notice, especially if they do not frequently access these resources. Therefore, mail or delivered notices remain the most effective and compliant method when a designated posting area is unavailable.