Florida Community Association Manager Practice Exam

Under what condition are proxies in condos, coops, and HOAs considered valid?

1. If signed by the member

2. If sent via email

3. If witnessed by a board member

4. If submitted 3 days in advance

The correct answer is: If signed by the member

Proxies in the context of condos, coops, and homeowners associations (HOAs) are a method for members to authorize someone else to vote on their behalf during meetings. For a proxy to be considered valid, it must typically fulfill specific legal and procedural requirements set forth in the governing documents of the association and Florida law. The condition that requires the proxy to be signed by the member is critical because it serves as proof of the member's intent to appoint someone else to act on their behalf. The signature signifies that the member agrees to the terms of the proxy and endorses the designated person to represent their vote. This element of authorization is foundational to ensuring that proxies are legitimate and that the person's rights within the association are respected. The other options, while they may embody practices that associations might adopt, do not encapsulate the essential validity requirement like a member's signature does. For instance, sending a proxy via email or having it witnessed by a board member are not universally recognized as conditions that validate a proxy without the member's signature. Additionally, submitting proxies a certain number of days in advance may be a procedural guideline but does not impact the validity itself without the member's signed consent. Therefore, ensuring that proxies are signed by the member is the most