Florida Community Association Manager Practice Exam

What action can an association take if quorum is not achieved at the annual meeting?

1. Cancel the meeting

2. Postpone to the next month

3. Recess the meeting and solicit additional proxies

4. Proceed with discussions without a vote

The correct answer is: Recess the meeting and solicit additional proxies

The option of recessing the meeting and soliciting additional proxies is the correct action for an association to take if quorum is not achieved at the annual meeting. In many community association governing documents and under Florida law, when a quorum is not present, the association has the flexibility to pause the meeting temporarily. This recess allows the association to continue gathering proxies or votes from members who are not physically present at the meeting, which can help the organization reach the necessary quorum needed for conducting official business. Recessing the meeting creates an opportunity for members to submit their proxies while maintaining the context of the ongoing meeting, rather than having to reschedule entirely or cancel the meeting altogether. This is particularly helpful when the association has important matters to address, and it allows them to ensure that the required number of votes is achieved before moving forward. Other options, such as canceling the meeting outright would lead to further delays in obtaining necessary approvals, while postponing to the next month could disrupt the planned agenda and require additional notification procedures. Proceeding with discussions without a vote is not advisable since decisions made without the proper voting quorum could lead to challenges regarding the validity of those decisions. Thus, recessing to gather further proxies is the most effective and compliant way for the association to